Ross-shire Welfare Football Association

CONSTITUTION AND RULES (2017)

1. TITLE

The Association shall be called the Ross-Shire Welfare Football Association.


2. OBJECTS

The object of the Association shall be to foster and develop the game of Association football within the area of the Association.


3. MEMBERSHIP

a) Teams wishing to renew their membership of the Association or teams wishing to join must send a representative to the A.G.M. with the name and address of the club, the name of their club secretary and phone number.

b) New teams applying for membership must have proof of suitable park and changing facilities. Member clubs will then vote to accept or reject the new club into the Association.


4. POWERS

The Association shall have the jurisdiction in all matters over all clubs in membership of the Association and shall have powers to suspend, expel or fire any club, official or member of any club for breach of the rules of the Association, or for conduct considered to be detrimental to the interests of the Association. Clubs, officials or members shall be given seven days notice to make representation to the Association before any decision shall be made.


5. SUBSCRIPTIONS

Association fees shall be decided at the A.G.M. Fees are to be paid by the first General Meeting after the A.G.M. or the 1st of May, whichever comes first. Teams failing to pay by the set dates will not be considered for membership for that season.


6. OFFICE BEARERS

Principal office bearers shall consist of President, Vice President, Secretary and Treasurer. A General Committee, with full executive powers, shall conduct the officers of the Association on its behalf.


7. PRESIDENT

The President or in his absence the Vice President shall preside at all meetings. Of the General Committee and in event of neither of these being present, the meeting shall elect a chairman, who will have a casting vote only, unless his club is not represented on the General Committee then he shall have a deliberate vote, as well as a casting vote.


8. ELECTION OF OFFICE BEARERS

The Principal Office Bearers shall be elected at the A.G.M., when the retiring Office Bearers shall be eligible for re-election.


9. THE GENERAL COMMITTEE

The General Committee shall comprise of the Principal Office Bearers and one Representative from each club in membership of the Association. Five are required to form a Quorum. A representative shall not be a member of more than one club. The General Committee shall manage and direct the affairs of the Association their decisions shall be binding on all clubs, officials and members of clubs, they shall have powers to delegate all or any of its powers to a Sub Committee of their members.


10. SUB COMMITTEE

A Sub Committee may be appointed, if required, with such powers and duties as determined by the General Committee, the minutes of the committee meeting being sufficient evidence of delegation of authority. The Principal Office Bearers shall be ex-officio members of all Sub Committees.


11. VOTING RIGHTS

a) The voting rights shall be as follows: each member club of the General Committee shall have one vote each but the President (or Chairman acting in his stead) the Vice President, Secretary and Treasurer shall have a shall have a deliberate vote when his club is not represented on the General Committee.

b) The President shall have a casting vote at all times.


12. MEETINGS

a) The A.G.M. of the Association shall be held in the month of March each year.

b) Notice of meeting: The Secretary shall inform Member clubs, and the date shall also be advertised in the local papers and via social media.

c) General Meetings shall be called from time to time as the Secretary thinks expedient, giving each club two days notice of the meeting.

d) The Secretary must call a meeting on receipt of a requisition signed by not less than five Secretaries or representatives of member clubs.

e) The requisition must state business to be put before the meeting must be lodged with the Secretary one week before the meeting.

f) Clubs that fail to send a representative to general meetings will be fined £20.


13. MINUTES OF MEETINGS

The Secretary shall keep accurate minutes of proceedings and decisions at all General Meetings in a book kept for that purpose. The minutes of one General Meeting shall be produced for adoption at the next General Meeting. Accurate minutes shall be kept of all Sub-Committee meetings.


14. FINANCE

a) The Treasurer shall keep proper books of accounts showing all financial affairs of the Association.

b) The books of account shall be closed on the 31st of December each year. The Treasurer at each A.G.M shall submit an accepted financial statement. All books shall be available for inspection by members at the meeting.


15. REGISTRATIONS AND ELIGIBILITY OF PLAYERS

a) All teams must have a minimum of fourteen players registered by the first General Meeting, the date for which will be set at the A.G.M. Teams failing to do so will not be considered for entry into the league that season.

b) Trialists may play three league games in a season without registering but must be signed before the fourth game. A maximum of eight Trialists may be named on a team sheet in any one game.

c) All players must be signed to play in Cup Ties.

d) A "Second Eleven" player is a player who has been signed on a North Caledonian FA registration or a Highland League amateur registration during the winter season ending in the same year as the new Welfare season. Names of any “Second Eleven” players signed by teams should be provided to the League Secretary.

e) "Second Eleven" players who have played three games or less for their winter team are exempt from classification as a "Second Eleven" player during the Welfare season.

f) Teams may have a maximum of SIX “Second Eleven” players signed at any one time. A maximum of FOUR signed "Second Eleven" players can be used in a game. This will be reviewed after the 2017 season.

g) Players on Professional registrations must not have played or been registered during the winter season ending in the same year as the new Welfare season before becoming eligible to play in this league. Players on Junior (amateur) registrations will be considered as “Second Eleven” players.

h) “Second Eleven” players who are under 20 years of age on the 1st of January of the current year will not be classed as “Second Eleven” players. Players of this age who are on a Professional or Junior FA registration to a club must not have played senior football / Highland league football during the winter season ending in the same year as the new Welfare season before becoming eligible to play in this league.

i) Exemptions to the above rules can be granted by the League Committee but must be applied for at the A.G.M. or at the first G.M. before the start of the season. Each team is entitled to put forward a maximum of two exemptions per season. Exemptions granted to players will only apply when signing for the team who requested the exemption.

j) Each team, until after the first cup final, may sign a maximum of 22 players.

k) A team releasing a "Second Eleven" player may not resign the player until 3 weeks after his release date.


16. TRANSFERS & RELEASES

a) Transfers are to be carried out as per Scottish Welfare Football Association Rule 29. The League Secretary should receive completed registration forms from teams no later than 3 days after signing date.

b) Release of players should be carried out as per Scottish Welfare Football Association rule 25A. Requests to release players should be made in writing to the League Secretary via letter or email.

c) Teams releasing a “Second Eleven” classed player will not be allowed to resign that player for three weeks.

d) Players wishing to be released without their club's consent must apply in writing via letter or email to the League Secretary and release will be granted 21 days after receipt of the request.


17. FIXTURES

a) All games shall be played on dates and times agreed by the Association.

b) League games are to be played on Wednesdays at 7.00pm or 7.30pm, except with the mutual consent of the two clubs and appointed referee concerned.

c) A league game may be brought forward or put back to a later date. If teams cannot agree the fixture will go on at the original time and date. If this is not possible, the Secretary will fix a date and time for the game.

d) Depending on the number teams in the League; some League games will be played on Monday nights at 7.30pm. These games will be rearranged for Saturdays at 3pm when fixtures allow.

e) If the game is postponed due to the pitch being unplayable the teams concerned may agree to a mutual date and time for the game to be played. If the teams concerned cannot agree, the Secretary will set a date and time and, if necessary, a venue for the game to be played.

f) Duration of all games shall be 90 minutes, except in exceptional circumstances. Two halves of 35 minutes may be played and must be noted on the back of the team lines and endorsed by both team Captains and the Referee.

g) Cup games shall be played on Saturdays at 3.00pm and shall be played to a finish. If there is no result after 90 minutes two periods of 15 minutes extra time shall be played. If the game is tied each side will take five penalties. If still tied sudden death penalties will be taken. Except in special circumstances after full time no extra time will be played but go straight to penalties. This will be endorsed by both team Captains and the Referee on the back of the team lines.

h) With the mutual consent of both teams a cup game may be brought forward or put back but should be played no later than the Monday after the original date with a 7.00pm kick-off. If the teams cannot agree, the fixture will revert to the original time. If that is not possible the Secretary will fix a date for the fixture. If the park is unplayable by the Monday 7.00 p.m. kick off time, the Secretary will arrange the game to be played on the Wednesday after at a venue where the game can be played and the league games will be rearranged for a later date.

i) Teams failing to field a team by 5 minutes after the stated kick off time will be reported by the Referee and fined £5. Teams failing to field a team by 20 minutes after the stated kick off time shall be adjudged to have failed to fulfil the fixture and shall be reported by the Referee. The opposing team shall be awarded the points or the tie and the offending team shall be fined accordingly.

j) Teams unable to fulfil fixtures must give 24 hours notice and pay a £5 fine, failure to give 24 hours notice the offending team will be fined £20. Fines must be paid within 14 days or teams will risk suspension from all competitions.

k) In the instance of forfeiture, the forfeiting team will lose the match, and the winners will be awarded a 1-0 win.

l) A maximum of five substitutions may be made by each team during a match.

m) Only under special circumstances will there be an exemption to these rules.


18. PARKS

It is the responsibility of the home team that the playing field is fit for play, lined adequately, nets are up and in good condition and corner flags are out before kick off time. Also, two match balls in good condition and correctly inflated should be made available. If a team fails to comply with these rules they shall be reported by the Referee and fined £5 for each rule broken. Exemption may be made under exceptional circumstances. The responsibility of parks used for cup finals is the team whose home ground it is.


19. TEAM COLOURS

All teams must inform the League Secretary of their team colours at the A.G.M. If opposing team colours clash the home team shall have a change of strip. If teams colours clash in a final, the teams shall toss a coin to see who changes strip.


20. TEAM LINES

a) No game shall be allowed to commence unless the clubs hand to the Referee before the game commences two lists showing full names and addresses of the players in each team including substitutes and signed by the club Secretary. The Referee shall sign both copies and give one copy to the opposing team and retain the other copy. After the game the referee will mark the score on the team lines and send them with any discipline reports to the league Secretary by the next day.

b) No player shall enter the field of play unless his name is on the team lines.

c) Players classed as “Second Eleven” should be designated on the team sheet by teams, using an asterisk (*)


21. REFEREES

a) The Referees Secretary of the Association shall appoint referees for all matches and no objection by any club to such appointments shall be valid.

b) Referees will send the team lines and disciplinary report to the secretary, and will also be required to report on the condition of parks, grass cut, pitch markings, nets, corner flags and match ball, if necessary.


22. DISCIPLINE AND SUSPENSIONS

a) Cautions will carry points of 1 to 3, depending on the seriousness of the offence.

b) Players reaching a total of 18 points will receive a one-match ban, plus a further one game ban for each time the player has reached the 18 points previously that season or within the previous two seasons.

c) To allow for receipt of referee’s reports, suspensions will only come into being 14 days after a player reaches 18 points.

d) Players sent off will be suspended for the next immediate match and the points will be added to his disciplinary record.

e) Players receiving multiple sending offs in one game will receive a suspension for each sending off, while accumulating points added to his disciplinary record.

f) If a player or club member’s conduct has been deemed severe or bringing the Association into disrepute, the Association will convene to decide what action should be taken.


23. PENALTIES AND FINES

All penalties and fines should be paid immediately to the League Treasurer. Teams with outstanding fines from previous season will not be allowed to partake in a new season until fines are paid. Teams refusing to pay fines may be expelled from the league.


24. PROTESTS AND APPEALS

a) All claims of irregularities committed must be made to the Secretary or another office bearer within 24 hours and written confirmation of protest to be lodged with the Secretary within three days of the tie being played. The Secretary will then enforce the penalties and fines according to the league laws and rules; a General Meeting will then be called. The Association Committee reserve the right to decide what action will be taken.

b) All clubs involved in the protest must leave the meeting while the verdict is taken.

c) Appeals against decision made by the Association Committee must be made to the Scottish Welfare Football Association as per S.W.F.A. Constitution, rule 15/16 pages 20/21.


25. CUP FINALS

a) All teams must have two representatives at Cup Finals to carry out duties at Finals. Teams failing to do so will be fined £5. Clubs whose players fail to collect their medals at the presentation will be fined £10 for every player not collecting their medals.

b) Cup Sponsors will pick a man of the match. If no sponsor is available, the referee and linesmen will pick a man of the match.


26. LEAGUE WINNERS

League Winners shall be the team that has amassed most points. In the event that two or more teams are level on points at the end of the season, goal difference will not count. Instead, the teams involved will playoff on a Cup Tie basis. The playoff game or games (if more than two teams are involved) will be played as soon as possible after the league has finished at amicable dates and venues. If teams cannot come to an amicable agreement the Secretary will set venues, dates and times.


27. PLAYER OF THE YEAR

Players and officials of the Association each to receive a vote shall pick the Player of the Year. They may vote for any player bar players of their own club. In the event of a tie the award will be shared.


28. TOP GOAL SCORER

a) The top goal scorer shall be the player who has scored most goals in the cup's and league games during the season. If two or more players tie for top goal scorer the trophy will be shared.

b) Teams wrongly crediting players with goals so as to boost a players goals scored total shall be disqualified from the competition.


29. ALTERATION TO RULES

Any alteration to rules should be made in writing to the Secretary not less than 14 days before the A.G.M. Alterations to the rules submitted after this date will not be considered until the following season.


30. CONSTITUTION AND RULES OF THE SCOTTISH WELFARE FOOTBALL ASSOCIATION

The Constitution and Rules of Scottish Welfare Football Association shall govern all matters not covered in the rules of the Ross-shire Welfare Football Association.